First introduced in 2012, G-Cloud has become quite popular among many public sector bodies. It aims to better the way organisations carry out procurement processes and how to make a mark in the sector much more easily.
Compared to a decade or two ago the procurement process has changed dramatically; there is no need for physical paper anymore but instead, everything is done digitally. G-Cloud offers this new ability to a vast amount of public sector bodies, benefiting them in numerous ways.
The initiative aims to turn public bodies into somewhat of a paperless office and to increase the use of cloud computing across the public sector, changing the way IT systems can be delivered and received.
CBR has put together a list of benefits that business can see from using G-Cloud – so take a read and see if they would be applicable to you.
The efficiency of organisations will increase with the use of G-Cloud because all the information needed to carry out a project or venture is all in one place for organisations to locate and assess. G-Cloud makes business procurement processes much simpler for public sector bodies to carry out. It aims to do so by allowing public sector bodies to buy cloud-based services much more easily than if they were to go through suppliers externally, offering services alongside other companies.
As well as being able to trade much more easily, it has a wider offering of suppliers available to public sector bodies so organisations can choose from the best, most recent service to better the body itself.
The vast database of information for both organisations and suppliers will help organisations prepare for future projects, knowing what else is on the market. Additionally, G-Cloud enables organisations to have more direct contact with suppliers through the database. This will help quicken the process of identifying and tracking down the suppliers that are needed for projects and quicken the implementation of the project as well.
Taking on G-Cloud, public sector bodies can innovate at a much quicker rate than they have been able to before. By accessing the ‘Digital Marketplace’ organisations can see what is on offer for their ideal project and identify the best-suited supplier or product for the service that is being provided.
Having the process quickened through an electronic market will encourage innovation to be carried out much more easily, by having digital paperwork submitted quicker and thus enabling innovation and development to start sooner.
Using the G-Cloud digital marketplace organisations can see what suppliers have to offer rather than how they can meet a brief. This method encourages innovation because public sector bodies could start to look at different and improved ways of developing a product and innovate differently to how they would if they did not have access to this information.
Furthermore, with G-Cloud users can take their search history of different products and suppliers and download it directly to their desktop in spreadsheet format through, which helps compare the best offering to go forward with. By being able to do this so quickly, it enables organisations to innovate and develop products quicker by identifying the best option forward sooner rather than later.
Before G-Cloud was available to the public sector, organisations would have to go through lengthy paper formatted processes to make agreement terms with suppliers or spend hours looking for the right one to choose. Now, G-Cloud changes this with the use electronic contact storage making it easier to submit reusable tenders and quicken the process of filling out ‘paperwork’.
As well as G-Cloud quickening procurement processes it creates further benefits of reducing costs by having everything in one location to work through when looking for new suppliers. In comparison, through paper formant there would be many documents having to be drawn up, sent to various suppliers and then sent back, lengthening out the process.
Saving time and money are always hot on the hit list of wanted things from organisations and G-Cloud makes this a possibility for public sector bodies to help them get the best out of the time and resources they have.
Whenever embarking on a new project, with a new supplier security is always the biggest worry on the list for businesses. However, with G-Cloud this worry is reassured with the transparency of the framework in comparison to any other procurement method. When using G-Cloud suppliers and organisations must clearly demonstrate a record of communication and transactions throughout the process making it secure if anything were to go wrong.
Furthermore, before operating on the G-Cloud framework all suppliers must complete various pre-defined security statements. These statements will outline how the services being offered to meet the Cloud Security Principles of the framework and evidence must be provided. In doing so it gives reassurance to organisations, especially those that are newer, in trusting the background of the supplier they intend to go into business with.
G-Cloud makes the process of procurement much easier from a security perspective as the ‘background checks’ would be a lengthy process in a traditional procurement method. In comparison, on G-Cloud these checks would already be done and not be necessary to carry out by organisations looking for a new supplier.
G-Cloud can help a business grow, with reputable confirmation of a government adding value to an organisation and in the future helping it grow even further. The ease of obtaining a contract through G-Cloud is much easier than a business would find going through a traditional procurement process, by having all information on the business in one place and being compared to much more easily.
By having the organisation’s offerings in the digital marketplace could help a small-medium-enterprise (SME) or smaller organisation be seen by suppliers that may not have known it existed prior to G-Cloud. Therefore, the framework offers a positive outlook on growth for organisations and moving upwards in the sector.
Furthermore, the framework also opens up organisations to more opportunities with different suppliers, which could, in turn, lead to other project ventures through different doors experienced suppliers could make.